Openings for staff positions, when available, are listed first on the main University of Wisconsin–Madison employment web page. Search on the word “Press.”
Non-discrimination in UW Programs.
PUBLISHING INTERNSHIPS AT THE UNIVERSITY OF WISCONSIN PRESS
The UW Press is located at 1930 Monroe Street in Madison, about 5 blocks beyond Camp Randall Stadium. We typically have as many as 20 students and volunteers per semester working at the Press; some are undergrads, some are grad students, some are community volunteers. Some earn course credit for their internship, some are in paid student jobs or graduate assistantships, and some volunteer to gain experience—or, in the case of the community volunteers, because they find the work interesting. Interns have the opportunity to sharpen their design, research, writing, editing, and/or organizational skills and to work as a colleague in an intellectually lively atmosphere.
We place students and volunteers in several areas. In the marketing department, there are numerous internship positions related to publicity, author events, exhibits, sales, copywriting for book jackets and catalogs, advertisements and brochures, website, social media, et cetera. Many of these are part-time paid student hourly positions for one year (or more), but some of them can be for just one semester and may be paid or volunteer. Both undergrads and grads are welcome to apply.
In the rights and permissions program, interns assist with matters related to intellectual property,including processing requests for permission to re-use book or journal content; and helping the rights manager in her efforts to license translations, book clubs, film options, etc. There are two paid positions, and students who can work part-time for one year or more are preferred. However, sometimes there are unpaid training internships available when one of the paid positions will be opening soon.
In the digital program, students assist the efforts of the production, rights, and marketing departments to create, license, and sell e-books. There are two paid positions, and students who can work part-time for one year or more are preferred. However, sometimes there are unpaid training internships available when one of the paid positions will be opening soon.
In the manuscript editing department, the managing editor hires 1-2 editorial assistants, usually graduate students or advanced undergraduates with some editing experience, who are able to work part-time for at least a year in this paid position. The interns format, clean up, and code electronic manuscript files for sending to professional freelance copy editors; send edited manuscripts to authors; enter author changes in the electronic file, check page proofs, and edit indexes.
In outreach, there are three positions. There is a volunteer position for coordinating book awards, which can be part-time 1-2 semesters or for the summer. There is a paid hourly position for a grad student or advanced undergrad as grants & gifts assistant, assisting with researching and writing grant applications and other funding-raising efforts. There is a paid hourly position for coordinating grant-related activities and reports.
In the acquisitions department, there are two highly responsible acquisition assistant positions for graduate students, each a 20 hrs/wk position. One of the positions is usually a graduate assistantship, the other a student hourly position. These positions assist the acquisitions editors with the peer review process, publishing contracts, profit and loss analysis, assembling manuscripts, illustrations, and permissions for turnover to manuscript editing, and related duties. Students who can work in the position for at least one year are preferred.
Unpaid interns do not have to be UW–Madison students; they can be from other schools or, indeed, they need not be students at all. For unpaid interns, we require that they come for at least 8 hours per week; 8-12 hours is typical. Many volunteer interns come for one semester or summer only, but others stay on for 6–12 months or longer. Unpaid interns sometimes have early notice of opportunities to move into paid positions (if eligible). If you want to earn credit for an unpaid internship, see an appropriate faculty member in your department and ask them to sponsor you for course credit. If you are accepted for an internship at the Press, discuss with your supervisor the requirements you must fulfill to earn credit. The credit is given by your college, not by the Press.
The paid positions vary from year to year depending on our budget situation, but in general paid students work about 12 hours per week, though a few positions require 15-20 hours. Only students currently enrolled in a UW–Madison degree program may be employed for wages at the Press. If you graduate, you can continue only as an unpaid intern.
To apply, prepare a cover letter and a resume and send them by email with PDF attachments. Be sure the PDF names include your last name (e.g., JacobsonResume.pdf). In the letter and resume, tell us where you are in your education, the kinds of course work you've taken, your work experience and any volunteer experience, computer software you've learned, any knowledge of foreign languages or other special skills, your hobbies and interests, and your career aspirations (if you have identified any yet). All this helps us in placing you in an appropriate position at the Press. We try to place as many applicants as we can.
We'd also like to know your wishes and expectations regarding practical aspects of working at the Press, such as when you'd like to start and how many hours you want to put in. For example:
“I am a junior English major and am most interested in working in marketing or rights. However, any position at the Press would be educational for me, so please consider me for any opening. I expect to graduate in May, but I will be staying in Madison through August. I would like to work at the Press starting in September and could continue through August. If you are able to offer me a paid position, I could work up to 15 hours per week. If only unpaid positions are available, I could work 8 hours per week during the school year. Perhaps I could work more during the summer, but that will depend on what kind of other summer job I can get, since I understand you will not be able to pay me once I graduate. By the way, if you have paid work available, I could put in up to 40 hours a week during winter break, between January 4 and Jan 19. For scheduling purposes, you will want to know that during the fall semester, I will have Tuesdays and Thursdays free, and maybe Friday mornings.”
Send the application email to Jim Hahn, firstname.lastname@example.org.